Write the chronology
Use dates, amounts, account references, communications, and actions. Separate what happened from what you infer. Remove passwords, full account numbers, and unrelated personal information.
State the requested correction or explanation in one or two sentences. A reviewer should not have to infer the desired outcome from a long narrative.
- Company and product
- Key dates
- Amount or field at issue
- Requested resolution
Preserve the channel record
Save the submitted version, attachments, confirmation, response, and follow-up dates. If a portal shortens or reformats the narrative, keep the original separately.
Escalation should follow the product and provider classification, not simply the biggest agency name.
Reduce the complaint to a one-page chronology and verify that every material statement has a supporting record.